5 Tips for Shorter HOA Board Meetings
Let's be honest, no board member or homeowner has ever wished that HOA board meetings last longer.
Every board member is a volunteer who gives up there free time to make your community a better place to live. Less time spent in board meetings equals happier board members and a better chance of recruiting new board members!
The goal is to make your meetings short and efficient while still accomplishing everything on your to-do list. Here are 5 tips to running more efficient HOA board meetings, plus a bonus tip!
1. Set a Strict Schedule
A basic agenda should allow time for the following things:
Reviewing old business
Discussing new business
Making any necessary decisions
Assigning action items
Opening meeting to homeowners
2. Send the Agenda in Advance
To cut down on the amount of time you spend in association board meetings, its important to distribute your agenda prior to each meeting. Keep in mind that all board members need to commit to reviewing it beforehand in order for this strategy to have an impact.
3. Stick to a Time Limit
Give each agenda item a time limit, and do your best to keep discussions within these constraints. If a conversation that doesn't concern the entire group is derailing the meeting, encourage participants to continue the discussion after the meeting. Likewise, if a discussion isn't progressing, table the matter for the night and move on.
4. Restrict Agenda Items
Decide as a group that agenda items should fit into one of three categories: Directed discussion, appointed action, and meaningful motions. Everything else can be handled elsewhere.
5. Decide on Action Items
As you wrap up each discussion item, review which actions each involved board member needs to take in order to move forward. This way, everyone's clear on what the next steps will be, who's responsible for what, and what a successful resolution will look like.
Hire an HOA Management Company
From managing administrative tasks to maintaining you community, they'll take a number of time consuming responsibilities off your plate. When your ready to start your search, DTA Community Management will be here to help!